The act of conducting background checks is now a very common thing most of the organizations follow before hiring employees. Because background checks help you sort out unqualified and unfit candidates who will not be able to add value to your organization in the future. So to help you recognize criminal elements in prospective candidates which might interfere with the working environment of your organization they should make pass not only the interview stages but also the process of employment verification.
But is this all that you can do or should this be the end of your employee screening processes? Certainly not! Screening Employees for their positive and negative behaviors should be a continuous process. This article, therefore, speaks about the needs and benefits of a rolling background check.
Is It Mandatory To Conduct Rolling Background Checks?
While some businesses can go for optional rolling background checks but there are certain businesses for which rolling or continuous or periodic background checks are mandatory due to their dealing with most secured information or they have a vulnerable customer base. These businesses are related to industries like:
- Education or Youth Services
- Financial Sector
- Healthcare Service providers
- Insurance Companies
- Security Service Providers
These periodic screenings are conducted to prevent employers from claims of negligent hiring or protect the customers from any kind of violence and harmful behavior of any employee. Even if the employee had a clean record at the time of recruitment, a lot of things might have happened in the months or years since their date of joining.
Is Consent Required for Conduct Rolling Background Checks?
Prior to screening an employee with pre-employment background checks their consent and authorization is still a requirement. Further, the employee should also be advised of the potential for adverse actions, and pre-adverse action notification, and they must have the knowledge to challenge any inaccurate information. The employee gas the right to withdraw consent for a background check according to his wish.
If an employee grants consent for background screening at the time of hiring, and the employer has plans to use the consent for rolling background checks, the employee must be aware of that. The consent form must be clear and short when requesting authorization for any prospective background checks in the future. It is also desirable that employees renew their consent forms periodically.
Following are the reasons why a company should go for rolling background checks:-
1. To identify unfit employees
Employees who are not fit for the organization might make it past the pre-employment screening stage initially but with periodic screening later on that, you can easily find their drawbacks. Most employers hire background screening agencies to conduct such checks that provide an un-challengeable result. However, sometimes such searches might not yield the best results as reasons like corruption and negligence may influence the outcome of pre-employment background checks for which organizations may end up hiring and retain unqualified workers.
Hence it is suggested to Employers to conduct periodic screening of their current employees which would reveal if any of the used illegal means to make it past the interview. Such checks will help you clean up your staff and retaining only those who are fit to serve in your organization.
2. To Track Behavioral Changes in Employees
You might have hired the best people in the market with clean records but no one can guarantee they will remain the same till the end for the human mind is complicated. Once a great and honest employee might get involves in some malice which might interfere with productivity. Some might get susceptible to drugs addiction or gambling or such other activities which you would not allow in your organization. Such are the things you will be able to find out only with periodic employee screening.
There might be numerous reasons for behavior change like the association with the wrong company or being to unfortunate events in life like losing a loved one. In such situations, employees are recommended to seek help within the organization or with doctors. Employees are the face of every organization and poor employee behavior might cost you losing valuable clients of your business.
3. To Remain Complaint with Industry Regulations
There are some industries which require employers to screen their employees periodically so as to ensure that they remain fit to continue offering their services within the industry. These industries include businesses that are related to security, medical sector, credit reporting, finance and other related industries where the employees have to deal with a very vulnerable customer base.
Such checks are also necessary in order to ensure quality standards providing the best operation within the industry. Since the end customers of such industries are quite vulnerable, these checks are meant to protect them by keeping the employees more productive meeting the expectations of the clients.
4. Background Rescreening Is Necessary While Promotions
It is quite natural for employers to reward their hardworking team members with the promotions they deserve. But Before rewarding promotions within the organization, the employers are advised to screen the employees for determining if they are worthy of handling the promoted position in the organization. Promotions usually bestow the person more responsibility with access to confidential information about the company and many other powers. So employers must thoroughly screen the potential candidates before promoting them.
With the help of rolling screening, you will be able to judge if the candidates proposed for promotion have maintained the code of conduct in the right manner from the time of appointment till present. Periodic checks also reveal any criminal activities such as gambling and drug abuse if they have gained any of them while working in your organization.
What is the Best Way to Implement Rolling background Checks?
Like every new HR policies, the existing staff must be notified of the new screening policy. A termination policy should also be created in the case any new criminal record is revealed by the periodic background check information. The policy should also include the decisions or code of penalties for any criminal activity that might turn up on a screening. The Equal Employment Opportunity Commission (EEOC) requires constancy while reviewing the criminal records and determining if they will disqualify an employee for a promotion or early termination.
The new policy must also provide guidance on what would initiate a background screening if they were not done earlier on a regular basis. For an instance, if an employee is looking for a job change or if there was an accident, or if they display any unusual behavior, all such actions might trigger the need for a new background investigation.
cFIRST Think Tank is the team that researches and produces content for cFirst. This team comprises of seasoned content and digital design professionals and background screening industry veterans. Together we produce insightful blogs, infographics and reports meant for HR and background screening professionals.